Effective Date: 8 January 2026

OGPS is fully committed to complying with the General Data Protection Regulation (EU) 2016/679 (GDPR).

Scope

This policy applies to all individuals interacting with OGPS, including:

• Event participants
• Staff and volunteers
• Partners and sponsors
• Website users

Personal Data Collected

OGPS may process:

• Identification and contact information
• Event registration and participation details
• Payment and transaction data
• Media content captured at events
• Website and technical usage data

Purpose of Processing

Personal data is processed for:

• Event organization and administration
• Communication and marketing (with consent)
• Payment processing
• Legal and regulatory compliance
• Promotional and documentation purposes

Legal Basis

Processing is conducted based on:

• User consent
• Contractual necessity
• Legal obligations
• Legitimate organizational interests

Data Protection Measures

OGPS employs:

• Data encryption
• Restricted access controls
• Regular audits
• Defined data retention periods

Your Rights Under GDPR

Individuals have the right to:

• Access and correct data
• Request erasure or restriction
• Object to processing
• Withdraw consent
• Request data portability

Requests may be sent to:
Info@ogps.uk

Third-Party Sharing & International Transfers

OGPS shares data only with trusted partners when necessary and ensures appropriate safeguards for international data transfers.

Cookies

Cookies are used to enhance website functionality. Users may manage preferences via browser settings.

Data Breach Notification

In the event of a data breach, OGPS will notify relevant authorities and affected individuals within 72 hours, as required by GDPR.

Policy Updates

This policy may be revised to reflect legal or operational changes. Updates will be published on the OGPS website.