Data Protection & GDPR

Effective Date: 15-12-2025 | Last Updated: 11-01-2026

The Organisation for Global Peace and Sustainability (OGPS) is committed to protecting the privacy and personal data of all individuals who interact with our organization. This policy outlines how OGPS collects, processes, stores, and protects personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

Scope of This Policy

This policy applies to:

Conference and event participants
Delegates, speakers, and partners
Staff, volunteers, and interns
Website visitors
Sponsors and collaborators

It covers all personal data processed by OGPS in both digital and physical formats.

Data Controller

OGPS acts as the Data Controller for all personal data collected and processed.

Organisation: OGPS
Contact: info@ogps.uk
Address: Crescent Road, Manchester, M8, United Kingdom

Personal Data We Collect

OGPS may collect and process the following types of personal data:

Full name
Email address
Phone number
Nationality and country of residence
Date of birth (where required)
Passport details (for visa/invitation only)
Professional or academic information
Organization or institution affiliation
Dietary or accessibility requirements
Payment and transaction details (via third-party)

Processing, Security & Rights

Purpose & Legal Basis

Purpose of Data Processing

OGPS processes personal data for the following purposes:

Conference, forum, and event registration
Issuing official invitations and certificates
Communication regarding events and updates
Visa assistance and official coordination
Internal record-keeping and administration
Legal, regulatory, and compliance obligations
Marketing and promotional (with consent)

Legal Basis for Processing

Under GDPR, processing is based on:

Consent – clear permission
Contractual necessity – to fulfill services
Legal obligation – to comply with laws
Legitimate interests – organizational operations

Storage & Sharing

Data Storage and Retention

OGPS retains personal data only for as long as necessary to fulfill the purposes for which it was collected. Once no longer required, it is securely deleted, anonymized, or archived.

Data Sharing & Third Parties

OGPS does not sell or trade personal data. Data may be shared with:

Trusted service providers (payment, email)
Event partners or venues (where necessary)
Legal or regulatory authorities

International Transfers

Where data is transferred outside the EEA, OGPS ensures appropriate safeguards, including GDPR-compliant contractual clauses and secure handling.

Security & Your Rights

Data Security Measures

Secure servers and encrypted storage
Restricted access to authorized personnel
Password protection and authentication
Regular system monitoring

Data Subject Rights

Under GDPR, individuals have the right to:

Access their personal data
Request correction of inaccurate data
Request deletion ("Right to be Forgotten")
Restrict or object to processing
Withdraw consent at any time
Request data portability
Lodge a complaint with a data protection authority

Cookies & Policy Updates

Cookies: OGPS websites may use cookies to enhance user experience and analyze website traffic. Users may control cookie preferences through their browser settings. Detailed cookie information may be provided in a separate Cookie Policy.

Policy Updates: OGPS reserves the right to update this Data Protection & GDPR Compliance Policy as required to reflect legal, regulatory, or operational changes. Any updates will be published on official OGPS platforms.

Contact Information

For any questions, concerns, or data protection requests, please contact:

Email: info@ogps.uk

Subject Line: GDPR / Data Protection Request

Compliance Statement

OGPS is fully committed to ethical data handling, transparency, and protecting the rights and privacy of individuals in alignment with GDPR principles and international best practices.