Organisation for Global Peace and Sustainability (OGPS)
Effective Date: [15-12-2025]
Last Updated:  [11-01-2026]

1. Introduction

The Organisation for Global Peace and Sustainability (OGPS) is committed to protecting the privacy and personal data of all individuals who interact with our organization. This Data Protection and GDPR Compliance Policy outlines how OGPS collects, processes, stores, and protects personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable data protection laws.

OGPS recognizes the importance of safeguarding personal data and ensuring transparency, fairness, and accountability in all data processing activities.

2. Scope of This Policy

This policy applies to:

• Conference and event participants
• Delegates, speakers, and partners
• Staff, volunteers, and interns
• Website visitors
• Sponsors and collaborators

It covers all personal data processed by OGPS in both digital and physical formats.

3. Data Controller

OGPS acts as the Data Controller for all personal data collected and processed.

Organisation Name: Organisation for Global Peace and Sustainability (OGPS)
Contact Email: [I info@ogps.uk ]
Address: [ Crescent Road, Manchester, M8, United Kingdom]

4. Personal Data We Collect

OGPS may collect and process the following types of personal data:

• Full name
• Email address
• Phone number
• Nationality and country of residence
• Date of birth (where required)
• Passport details (for visa or official invitation purposes only)
• Professional or academic information
• Organization or institution affiliation
• Dietary or accessibility requirements (if voluntarily provided)
• Payment and transaction details (processed securely via third-party providers)

5. Purpose of Data Processing

OGPS processes personal data for the following purposes:

• Conference, forum, and event registration and participation
• Issuing official invitations, certificates, and documentation
• Communication regarding events, programs, and updates
• Visa assistance and official coordination (where applicable)
• Internal record-keeping and administrative purposes
• Legal, regulatory, and compliance obligations
• Marketing and promotional communications (only with explicit consent)

6. Legal Basis for Processing

OGPS processes personal data based on one or more of the following lawful bases under GDPR:

• Consent – where the individual has given clear permission
• Contractual necessity – to fulfill event participation or services
• Legal obligation – to comply with applicable laws and regulations
• Legitimate interests – where processing is necessary for OGPS operations and does not override individual rights

7. Data Storage and Retention

OGPS retains personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, administrative, or reporting requirements.

Once data is no longer required, it is securely deleted, anonymized, or archived in accordance with data protection best practices.

8. Data Sharing and Third Parties

OGPS does not sell or trade personal data.

Personal data may be shared only with:

• Trusted service providers (e.g., payment processors, email platforms)
• Event partners or venues (only where necessary for participation)
• Legal or regulatory authorities where required by law

All third parties are required to comply with GDPR and maintain appropriate data protection safeguards.

9. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), OGPS ensures that appropriate safeguards are in place, including:

• GDPR-compliant contractual clauses
• Secure data handling practices
• Restricted access controls

10. Data Security Measures

OGPS implements appropriate technical and organizational measures to protect personal data, including:

• Secure servers and encrypted storage
• Restricted access to authorized personnel only
• Password protection and secure authentication
• Regular system monitoring and data protection practices

11. Data Subject Rights

Under GDPR, individuals have the right to:

• Access their personal data
• Request correction of inaccurate or incomplete data
• Request deletion of their data (“Right to be Forgotten”)
• Restrict or object to data processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with a data protection authority

Requests can be submitted by contacting OGPS using the details provided above.

12. Cookies and Website Data

OGPS websites may use cookies to enhance user experience and analyze website traffic. Users may control cookie preferences through their browser settings.

Detailed cookie information may be provided in a separate Cookie Policy.

13. Policy Updates

OGPS reserves the right to update this Data Protection & GDPR Compliance Policy as required to reflect legal, regulatory, or operational changes. Any updates will be published on official OGPS platforms.

14. Contact Information

For any questions, concerns, or data protection requests, please contact:

Email: [ info@ogps.uk ]
Subject Line: GDPR / Data Protection Request

Compliance Statement

OGPS is fully committed to ethical data handling, transparency, and protecting the rights and privacy of individuals in alignment with GDPR principles and international best practices.